Assistant to Corporate Secretary (f/m)
// Role Summary
Airbus Helicopters is seeking an Assistant to the Corporate Secretary in Marignane, France, to support executive meetings, manage complex logistics, and act as a key interface for stakeholders.
// Key Responsibilities
- Support preparation, scheduling, and minute-taking for Executive Committee (Excom) and DBR meetings.
- Manage complex agendas, prioritize requests, and handle fast-changing logistical arrangements, including travel.
- Coordinate team meetings, forums, and public affairs events, fostering positive working relationships.
- Serve as the primary interface for internal and external stakeholders, ensuring confidentiality.
- Handle office administration, including purchase orders, supplier relations, and secure digital archiving.
// Role Specification
About the Role
Join Airbus Helicopters in Marignane, France, and contribute to shaping the future of aeronautics. As an Assistant to the Corporate Secretary, you will be at the heart of our operations, supporting the Corporate Secretary and the Executive Committee. Your role is crucial in ensuring operational excellence and seamless coordination at the highest levels of the company.
Your Future Missions
- Excom & DBR Meetings Preparation: Support the preparation of meetings, schedule periodic sessions, propose agendas, and prepare Minutes of Meeting (MoM). Manage action follow-ups and maintain strong links with CEO offices and Executive Assistants to facilitate logistics.
- Complex Agenda & Logistics Management: Prioritize requests, gather information for decision-making, and manage schedule conflicts in a dynamic environment. Handle daily logistical questions, including travel arrangements, hotel bookings, and expense management.
- Team & Committee Coordination: Organize Executive team meetings, monthly Forum Com meetings, and periodic Public Affairs meetings, including an annual workshop. Act as a facilitator to foster positive working relationships within the department.
- Stakeholder Interface: Serve as the primary interface for internal and external stakeholders, ensuring smooth and professional communication. Uphold absolute confidentiality and discretion due to the sensitive nature of Executive Committee topics.
- Office Administration & Archiving: Manage purchase orders, supplier relationships, access clearances, and general office administrative support. Oversee digital data storage and ensure the secure archiving of Corporate Secretary documentation.
Your Profile
- Significant experience as a Personal Assistant, ideally at Top Management / Executive level.
- Proficiency with Google Suite Workspace and internal booking tools.
- A strong curiosity for Artificial Intelligence and its application to administrative efficiency is highly valued.
- Soft Skills: Excellent priority management, ability to take a step back, and strong autonomous work structuring capabilities.
- Competencies: High level of service orientation, anticipation & proactivity, strong proposal skills, availability & flexibility, good listening skills, team spirit, and a problem-solving mindset.
- Languages: Advanced level of English and French is mandatory.
Why Join Us?
Our Values: Be part of a company guided by six essential values that define our DNA and reflect the unique qualities of our global family.
Inclusion and Diversity: We foster an inclusive and rewarding work environment where diversity is valued and respected, driving innovation and better problem-solving.
Compensation and Benefits: We offer a competitive and transparent compensation package, including salaries, bonuses, and profit-sharing, designed to reward your impact and performance. We invest in your well-being with professional development opportunities, health coverage, retirement plans, and support for work-life balance. Daily life benefits include access to a dynamic CSE and transport facilities.
Recruitment Process
Our process involves online application, application analysis, security clearance questionnaires, interviews (HR and technical), and culminates in a job offer.