Assistant to Heads of Propulsion Systems Procurement M/F
// Role Summary
Airbus is seeking an Administrative Assistant/Secretary to support the Propulsion Systems Procurement organization, providing crucial administrative and secretarial support to key leadership roles.
// Key Responsibilities
- Provide comprehensive administrative and secretarial support to Heads of Procurement.
- Manage agendas, meetings, business travel, and expenses.
- Serve as an interface with suppliers and manage purchase orders.
- Offer administrative support for newcomers and team relocations, including IT setup.
- Coordinate and provide backup support for key administrative roles.
- Requires excellent English and French language skills, with German or Spanish as a plus.
// Role Specification
About the Role
Airbus Commercial Aircraft is looking for an Assistant/Secretary (m/f) to join the Propulsion Systems Procurement organisation (PP) based in Toulouse-Blagnac, France. You will be an integral part of a team dedicated to developing the Propulsion Systems (Engine & Nacelle) Procurement organisation. Your role will focus on providing essential administrative and secretarial support to the Heads of Large Propulsion Systems Procurement (PPL), Single Aisle Propulsion Systems Procurement (PPS), and Propulsion Systems Business Operations, Services and Strategy Procurement (PPY). This support is vital for securing, optimizing, and transforming the Supply Chain to create value for Airbus and its customers.
Your Responsibilities
- Provide comprehensive administrative and secretarial support, including agenda management, organization of internal and external meetings, business travel arrangements, and expense monitoring.
- Act as a key interface with suppliers via phone, email, and visits, and assist with yearly planning and nomination memos.
- Organize meetings, workshops, and team booster sessions, both on-site and off-site, and assist with the organization of supplier events when required.
- Provide administrative support for new team members, including IT material setup, access granting, and relocation requests.
- Create and follow up on purchase orders using Click n’Buy and track goods receipts.
- Ensure full coordination and provide backup support as required to the Head of PP Assistant and Head of PIP.
Your Profile
- Proven secretarial skills with a good understanding of relevant Airbus processes and excellent proficiency in office information systems.
- Well-structured, autonomous, and self-organized with high reliability to deliver tasks on time.
- Ability to understand the Airbus internal organization, including trans-national and trans-divisional interfaces, and to handle complex tasks accurately.
- Capacity to anticipate the needs of the Heads of PPL, PPS, and PPY and to professionally represent the department towards internal and external stakeholders.
- Excellent command of English and French (spoken and written). Additional knowledge of German or Spanish would be a significant advantage.
What We Offer
Airbus offers a comprehensive package including financial rewards such as an attractive salary, success and profit sharing schemes, employee savings plans, and stock purchase options. You will benefit from a good work-life balance with extra days-off, holiday transfer options, and a staff council providing social, cultural, and sports activities. Health and wellbeing are supported through complementary health insurance coverage and on-site services like health centers and gyms. Airbus is committed to your individual development with extensive e-learning opportunities, certifications, and career advancement programs, including national and international mobility.