Business Support Coordinator
// Role Summary
Join BAE Systems as a Business Support Co-ordinator in Coventry, playing a key role in the day-to-day running of the Submarine Business office, managing operations, and ensuring compliance.
// Key Responsibilities
- Coordinate office activities, visitor management, and supplier engagement.
- Act as the primary point of contact for office management and maintenance.
- Ensure compliance with security, Health, Safety, and Environmental standards.
- Manage central office communications and support new employee onboarding.
- Requires experience in office management and proficiency in Microsoft Office Suite.
- Full-time, on-site attendance required in Coventry.
// Role Specification
About BAE Systems
Join BAE Systems and you’ll be part of something bigger. As a valued member of our global colleague network, you’ll bring your unique skills and perspectives to help pioneer progress and protect what matters most. You’ll be trusted to play your part in delivering the advanced, technology-led defence, aerospace and security solutions of tomorrow, shaping a safer future, for all of us. From the depths of the ocean, to the far reaches of space, there’s no limit to where a career at BAE Systems could take you.
Job Description: Business Support Co-ordinator
As a Business Support Co-ordinator, you will play a key part in the day-to-day running of the office within our Submarine Business, providing co-ordination with office activities, visitor management, supplier engagement, onboarding, and central communications. You will also help to maintain compliance with security and Health, Safety and Environmental standards while delivering professional support in a fast-paced environment.
Core Duties:
- Coordinate and organise general office related day-to-day activities and liaise with visitors and external agencies for our Submarine Business.
- Act as the primary point of contact for all office management activities, including maintenance coordination, service provider engagement, and supplier performance oversight.
- Oversee visitor management processes, ensuring compliance with security protocols and delivering a professional on-site experience.
- Support Health, Safety, and Environment compliance by collaborating closely with the SHE Support Team and HS&E Advisor to maintain a safe and compliant workplace.
- Manage central office communications, including shared inboxes, and provide support with onboarding processes to facilitate a seamless integration experience for new employees.
Essential Skills:
- Experience of working within an office management role.
- Proficiency in the full Microsoft Word, Excel, and PowerPoint suite.
- Strong confidence to engage effectively with external visitors and stakeholders.
- Detail-oriented with the ability to manage tasks efficiently in a fast-paced environment.
The Business Operation Support Team
The Business Operation Support team supports office operations, facilities, security, inductions, and supplier coordination. We play a key role in delivering high-quality business support, ensuring smooth day-to-day operations, and supporting the office’s overall team growth. Relocation support packages are offered across all Submarines roles, subject to eligibility criteria.
Why BAE Systems?
Build a career with purpose and limitless possibilities. With lifelong learning and meaningful work, grow your career with confidence and be empowered to be your best. You’ll be recognised for your contribution and enjoy rewards tailored to what’s most important to you and your family, support for your financial and personal wellbeing, as well as a balanced lifestyle. Work in an environment embracing sustainable ways of working with a strong sense of shared purpose, in a supportive culture where you can feel you belong and are proud of the difference you make.
A Place Where Everyone Can Thrive
BAE Systems is committed to building an inclusive workplace where everyone feels valued and supported. A diversity of backgrounds, perspectives, and experiences strengthens our teams and is vital to the work we do.
Please be aware that many roles at BAE Systems are subject to both security and export control restrictions. These restrictions mean that factors such as your nationality, any nationalities you may have previously held, and your place of birth can restrict the roles you are eligible to perform within the organisation. All applicants must as a minimum achieve Baseline Personnel Security Standard. Many roles also require higher levels of National Security Vetting where applicants must typically have 5 to 10 years of continuous residency in the UK depending on the vetting level required for the role, to allow for meaningful security vetting checks.