Information and Documentation Management Specialist
Clearance Level
BPSS
Salary Range
Competitive
Employment Type
FULL TIME
Work Style
onsite
// Role Summary
Airbus Defence and Space is seeking an Information and Documentation Management Specialist in Getafe, Madrid, to oversee outsourcing processes, manage laboratory equipment tracking, and handle administrative tasks.
// Key Responsibilities
- Manage outsourcing processes from order initiation to purchase order release.
- Monitor and record the entire order placement process.
- Track laboratory equipment shipments and receipts critical for engineering schedules.
- Approve access to shared folders and manage user subscriptions.
- Oversee domain budget consumption and infrastructure management tool tickets.
// Role Specification
Information and Documentation Management Specialist
An opportunity has arisen for an Information and Documentation Management Specialist at Airbus Defence and Space in Getafe (Madrid).
Responsibilities:
- Outsourcing Management: Generate DDDs for subcontracting, prepare information for order requests, negotiate with suppliers, and identify/register Work Units (WUs). Monitor and record the entire order placement process until the purchase order is released, ensuring internal registration in the established format.
- Subcontractor Management: Receive and review delivery notes and DANs from subcontractors for validity, comparing them with initial information and feedback on objective achievement.
- Personnel and Service Management: Manage the registration and removal of subcontracted personnel in GESUB and handle the renewal of subcontracting services.
- Equipment and Asset Tracking: Create and follow up on MAXIMO entries for the assignment of subcontracted sites. Maintain rigorous tracking of supplier shipments and receipts for laboratory equipment across all development iterations to meet engineering schedules.
- Administrative Tasks: Approve requests for access to shared folders and manage user subscriptions. Follow up on domain budget consumption and identify delta budget needs. Manage tickets for infrastructure management tools like MyITSM or ARSI for IT groups.
Skills Required:
- Excellent verbal and written communication skills, with negotiation proficiency in English and Spanish.
- Advanced usage of collaboration tools (e.g., Google Suite) and shared folder structures.
- Experience with logistics and purchase order management in SAP.
- High reliability and attention to detail.
Benefits of being an Airbus Employee:
- Vacation days plus additional days off.
- Attractive salary.
- Hybrid working model where possible.
- Collective transport service.
- Benefits such as life insurance, health insurance, employee stock options, retirement plan, or study grants.
- On-site facilities including a free canteen, kindergarten, and medical office.
- Opportunities to participate in social and corporate social responsibility initiatives.
- Excellent upskilling opportunities and development prospects in a multicultural environment.
- Access to special rates on products and benefits.
This is a permanent position with an experience level of Professional.
Airbus is committed to workforce diversity, inclusion, and equal opportunities for all.