Quality bids and proposals coordinator
// Role Summary
Coordinate all Quality-related activities for bids and proposals, ensuring customer requirements are understood, costed, planned, and incorporated into compliant submissions.
// Key Responsibilities
- Review customer requirements and specifications to define the quality scope of work.
- Develop Quality Basis of Estimates (BOEs) and validate resourcing with SMEs.
- Identify and document quality-related assumptions, dependencies, and risks.
- Represent Quality in bid reviews and approval boards.
- Maintain and improve the Quality bid response library.
- Ensure quality activities comply with all relevant requirements.
// Role Specification
About the Role
The Quality Bids & Proposals Coordinator is responsible for coordinating all Quality-related activities during the bid and proposal process. This role ensures customer requirements are accurately understood, costed, planned, and incorporated into compliant, competitive proposals. Working closely with various departments including Business Development, Programme Management, Production Operations, Supply Chain, Engineering, and Quality teams, this position provides crucial quality planning expertise. The aim is to ensure that all quality obligations, risks, resources, and compliance requirements are identified and funded prior to contract award.
Key Responsibilities
- Review customer requirements, specifications, and drawings to determine the quality scope of work.
- Develop and maintain Quality Basis of Estimates (BOEs), ensuring quality activities are accurately costed and resourced.
- Liaise with Quality Subject Matter Experts (SMEs) to validate labour hours, inspection requirements, and delivery approaches.
- Identify and document quality-related assumptions, dependencies, and exclusions within bid documentation.
- Assess and record quality risks and opportunities, supporting mitigation planning and bid risk reviews.
- Identify any additional equipment, training, certification, tooling, or specialist skills required to fulfil contract requirements.
- Represent Quality during bid reviews, approval boards, and sign-off activities.
- Maintain and continuously improve the Quality bid response library, standard templates, and reusable proposal content.
- Support cross-functional bid teams to ensure quality requirements are aligned with operational capability and business objectives.
- Ensure all proposed quality activities comply with customer, regulatory, and company quality requirements.
Required Skills, Qualifications, and Experience
Essential:
- Background in Quality Engineering, Quality Assurance, or Manufacturing Quality.
- Experience supporting bids, tenders, or proposals within a defence, aerospace, or highly regulated industry.
- Working knowledge of AS9100 and quality management systems.
- Ability to interpret technical specifications, drawings, and customer requirements.
- Strong stakeholder management, communication, and organisational skills.
Desirable:
- Experience developing Basis of Estimates (BOEs) and resource plans.
- Knowledge of First Article Inspection (FAI) and APQP methodologies.
- Experience with SAP or similar ERP systems.
- Internal or Lead Auditor qualification.
Key Attributes
- Strong analytical and problem-solving skills.
- Excellent attention to detail.
- Effective communication and influencing ability.
- Ability to work collaboratively across multiple functions.
- Strong project, planning, and time-management skills.
- Proactive approach to identifying risks and opportunities.